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Student Conference: Organisation and Overview, fall 2014
The course as a whole is organised into the following six phases:
- Topic selection (~1 week)
You are free to choose any topic you like as long as it conforms
to the conference's main theme. To exclude too difficult, exotic,
or odd topics, all topics require approval by the programme
committee. The programme committee members might help out with
suitable topics in case you have difficulties finding a
topic on your own.
At the end of phase 1 you have to deliver a short document (about
half a page) describing your topic of choice and why you selected
it (deliverable 1). All documents will be reviewed by the
programme committee.
- Information gathering and planning (~4 weeks)
When your topic is approved you research the field and outline
your paper. You search for literature and review the most
interesting resources you found. The reviews are documented in an
annotated bibliography.
At the end of this phase you have to deliver a preliminary outline
of your paper and the annotated bibliography (deliverable 2,
about 3-5 pages in total). All submissions will be reviewed
by the programme committee.
- Development of the full paper (~7-8 weeks)
After approval of deliverable 2 you complete your full paper
(deliverable 3). The full paper should
be about 15 pages in length. All papers will be evaluated by
the program committee based on originality, form, contents, and
technical quality. Based on this evaluation some (or all) of the
papers will be accepted for inclusion in the conference
proceedings. Accepted papers will also be orally presented at the
conference.
- Preparation of final paper (~2 weeks)
For the actual conference we will publish a formal conference
proceedings. The proceedings comprises revised versions of all
accepted (full) papers (final paper, deliverable 4).
Papers which were not accepted may be reworked and resubmitted.
Resubmitted papers are not published in
the conference proceedings.
- Preparation of oral presentation (~1.5 weeks)
An oral presentation at the conference takes at most 30 minutes
(including a short discussion). Depending on the number of
students there might be parallell sessions and/or shorter
presentations.
- The conference (1 day)
The actual conference.
To support the students in their writing we group students with
related topics into so-called peer review groups of 3-5 students. Each
group will be assigned a member of the programme committee as a mentor.
During the phases 2-4 of the writing process the peer review groups will
meet three times to discuss their work-in-progress.
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